Technology: 7 Must-Have Tech For Your New Business

If you’ve just started a business, utilize technology to streamline processes so that you can focus on important tasks. 

Many small and medium-sized business owners tend to wear too many hats and do many things manually. This is why they often have serious burnouts and are unable to grow the business. 

Remember that the reason you built the business was to solve a problem. And the only way to solve that problem on a large scale is by making sure that the business grows. Your business cannot grow if you’re working in the business instead of working on it. 

In this article, we’ll share the most important business technologies and essentials that you should seriously start considering. With these tools in place, you’ll be able to free up your time for more important business activities and coordinate your team more effectively. 

Payment Processing Technology

You need to have a way to accept payments and grow your revenues. And this solution has to be so effortless for the customer and you. For customers that don’t have cash, using a card should be an option.

Link payment processors to your business bank account, and can accept just about every form of payment, including cryptos –if you’re open to accepting cryptos as payment. 

Some examples of solid payment processors include Gravity Payments, Paypal, Stripe, Braintree, Square, and Authorize. Between these payment processors, you should be able to find 1-2 that will meet all your payment needs. 

CRM Software

Use technology to stay in touch with customers, respond to customer requests, inquiries and provide great customer support. The best way to do this is via a dedicated customer relationship management (CRM) platform or software that handles and organizes all of these activities. 

While there are many CRM providers, some of the more popular and effective CRM technology include Salesforce, Hubspot, Pipedrive, Zendesk, Freshworks, and Zoho Corp.

These companies provide a wide variety of customer relationship platforms and software solutions that can make the process of handling all customer-related issues very easy. 

Accounting Software

If you are starting a new business, there are certain things that you will need to be successful. One of these things is accounting software. It’s the tool that every company needs to help track their transactions and stay on top of what they owe and what they have coming in.

There are many benefits to using accounting software for your business. Here are just a few:

  • helps you keep track of your expenses and income
  • automates specific tasks, such as invoicing and billing
  • provides reports that give you a snapshot of your company’s financial health

If you’re looking for an affordable way to manage your finances, accounting software is a great option. It’s essential for any business owner who wants to stay on top of their game.

You can use the eBay fee calculator to help you understand your profit margins. It can automate certain tasks, such as invoicing and billing. This will save you time and money. It’s essential for any business owner who wants to stay on top of their game and an affordable way to manage finances. Learn more about how it can provide reports to give financial snapshot information, which is vital in making sound decisions about future company growth.

Communication Systems

Communication technology is important in every business. You must have a way to keep in touch with everyone who is important to your business.

 You need to be able to send and receive SMS, send and receive emails, intra-office communications, make and receive calls, and so much more. Some of these solutions include managed SIP, VOIP services, uCaaS solutions like Zoom, PaaS, cloud solutions, email solutions, and many more. 

Look up the many solutions to explore the best fit for your business. The best communication system for your business is one that is highly efficient, very reliable, affordable, can handle all your communications, has a minimal learning curve, and can be used by everyone in the office. 

This is not a tool that you want to scrimp on by the way. Otherwise, you might start having deliverability issues, lost files, and communication lags –all of which can be a nightmare.

Data and File Storage Solutions

img IX mining rig inside white and gray room

Photo by imgix on Unsplash

If you think poor communication is a major problem, wait until you have a data or file storage outage –hopefully, you never have to do experience this. In business, nothing is more nightmarish than the inability to access critical files or data whenever you need to. 

For example, when Amazon Web Services (AWS) suffered a massive outage in November 2020, tons of websites, apps, SaaS providers, and data centers were affected. People could not access their websites, web visitors couldn’t access information, businesses were stuck, and millions of customers were left in the dark. You can imagine the fallout of that incident and how businesses and their customers would have been affected. 

The Amazon Web Services incident showed a critical dependency on cloud services. After that incident, it was interesting to see businesses nationwide taking strategic measures to build and safeguard a robust online presence. Many more reconsidered their stance on link-building. That explains why a SaaS link building agency is critical to your business’s online presence. Now more than ever, companies are increasingly proactive more than reactive in the event of unforeseen happenings.

This is why you need reliable and effective data and file storage services. This is not a technology to scrimp on because you could lose a ton of money if your data storage solution goes offline at a critical time. Some examples of good cloud storage solutions include Microsoft OneDrive, Google Drive/Workspace, Amazon Drive, Dropbox, IDrive, and Box. 

However, if you can afford it, consider having an on-site data center that’ll serve as a backup server in case your cloud storage provider goes down. This data center can be configured to automatically sync with your cloud storage services and backup all your data every day. 

Project Management Solutions

You need to have a way to manage your team and everyone you work with. A project management platform or software helps you with this. A good project management platform improves the ease of collaboration among team members, work clients, customers, and others from anywhere in the world. 

It also makes it easy for you to increase productivity –most platforms allow remote log-ins so people can work from anywhere, help you track tasks and assignments, makes it easy to manage team members, improves communication, ensures a better schedule, and helps with task delegation.

Top project management software includes Trello, Basecamp, Asana, Slack, Wrike, Teamwork, Airtable, Smartsheet, and Zoho Projects among others. You’ll have to find the best one for your business and team, as they all have their pros and cons. But Basecamp, Asana, and Trello are pretty easy to use.  

Payroll Solutions

How do you keep track of employee salaries, when to pay, how much to pay, and salary increases? This is where payroll solutions play a role in your business. Sure, you can try to do it manually or by yourself, but that’s a surefire way to make huge mistakes in salary calculations, and more. 

For example, you can end up overpaying an employee just by mistakenly typing an extra zero. And the worst part is you may not realize this until they’re long gone –if they were a temporary hire. 

Payroll solutions help you automate the entire payroll process so you never have to worry about making mistakes. Once they’re set up correctly, they’ll basically run themselves, and you can check the platform occasionally for any updates. Some good examples of payroll solutions include QuickBooks Payroll, OnPay, Gusto, Rippling, Paychex Flex, and Sage Group Payroll software. 


These are the most important technology that you need to run your business and automate many of the otherwise time-consuming activities that take up your time. All of these systems and solutions work. You’ll just have to figure out which one is best for your needs at each point in time. Remember: some of these solutions are best for small businesses, some for medium-sized businesses, and others for large businesses.

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Todd Smekens

Journalist, consultant, publisher, and servant-leader with a passion for truth-seeking. Enjoy motorcycling, meditation, and spending quality time with my daughter and rescue hound. Spiritually-centered first and foremost. Lived in multiple states within the USA and frequent traveler to the mountains.

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